Maintenance Edit UserIDs 8 MGL Security

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Maintenance - Edit UserIDs - 8. Extra Security

The User File Update screen – Extra Security tab is where you setup security for users of the Micronet General Ledger (MGL) and Micronet Creditors Ledger (MCL) systems. Where Departments or T accounts are being used, this sets a user's access to individual General Ledger departments or T accounts. If you don't complete this tab, the user will have access to all departments, T accounts or update functions.

Restrictions apply to General Ledger account inquiries, transaction processing and reports. You can also prevent users from updating or changing database information such as GL accounts, etc.

Add a new user, or open an existing user's record.

Refer to "Adding a New User" or "Updating a User".

Micronet displays the User File Update screen - Main tab.

Select the 8. Extra Security tab.

You add the user's extra security details per security type.

If you want to:

add a type of extra security for the user, select the Add button
insert a type of extra security for the user, select the line below where you want the security type inserted then select the Insert button
delete a type of extra security for the user, select the security type then select the Delete button

edit a type of extra security for the user, double click on a security type or select a type then press Enter.

If you selected to add, insert or edit a security type, Micronet displays the Enter Extra Security screen.

Complete the following fields:

	Field	Value
	Type	Select the area or process where you want to setup a security function for the user. Options are: GL Department – to restrict the user to accessing a specific GL department GL T1/T2 – to restrict the user to accessing specific T1 / T2 account combinations Partial Key Search – to restrict the user to performing a specific function Restrict Debtor – to restrict the user to displaying debtors from specific sales territories only (2.8 feature) Max Discount – to restrict the user to entering a maximum discount for a specific debtor (2.7 only) Restrict Warehouse – to prevent the user from viewing or selecting a specific warehouse (2.8 feature) AD Account – to specify an active directory user account which is longer than 10 characters so the user can login to Micronet automatically when they enter their network login name and password.
	GL Dept	If you selected GL Department in the Type field, enter the GL department number that you want to restrict the user's access to. If no departments are entered, the user will have access to all GL departments.
	T1 Account Number	If you selected GL T1/T2 in the Type field, enter the T1 account number that you want to restrict the user's access to.
	T2 Account Number	If you selected GL T1/T2 in the Type field, enter the T2 account number that you want to restrict the user's access to. If you leave a T account field blank, the user can select all combinations relevant to that account. For example, if T1 = 001 and T2 = blank, the user can select all T2 accounts in the T1 account 001. If you do not select a T1/T2 account combination, or you pick a combination where both T1 and T2 are blank, then all T accounts can be selected.
	Disable Maintenance	This field is displayed and enabled if you selected Partial Key Search in the Type field. Press the spacebar then press Enter to display a list of partial key search screens. Select Maintenance Dialog to Disable If you want to disable the FILE \| MAINTAIN option on a partial key search screen, select the appropriate screen name then select Ok. If this function is not disabled, users can add and maintain records through the relevant partial key search screen. For example, UpdateAccount allows users to make changes to GL accounts setup in the Chart of Accounts.
	Restrict Sales Territory	2.8 Feature This field is displayed and enabled if you selected Restrict Debtor in the Type field. Enter the sales territory, or press spacebar then Enter to select a sales territory. This restricts the user to debtors who are in that sales territory.
	Restrict Debtor	2.8 Feature This field is displayed and enabled if you selected Restrict Debtor in the Type field. Enter the debtor ID, or press spacebar then Enter to select a debtor. This restricts the user to that debtor.

Warning

Note that if you set both a territory in the Restrict Sales Territory field and a debtor in the Restrict Debtor field, users will be restricted from creating an invoice where the debtor has a central debtor applied, and the central debtor is not part of the (child) debtor's sales territory.

For example, Debtor ABC123 is in sales territory VIC and has a central debtor, XYZ987. The central debtor is in sales territory NSW. If a user has Restrict Sales Territory set to VIC, they will be able to select Debtor ABC123 on an invoice but will not be able to process it as the central debtor is not in sales territory VIC.

Max Disc

Micronet 2.7 only

This field is displayed and enabled if you selected Max Discount in the Type field. Enter the debtor ID to which the maximum discount applies for this user, or press spacebar then Enter to select a debtor.

Restrict Warehouse

2.8 Feature

This field is displayed and enabled if you selected Restrict Warehouse in the Type field. Enter the ID of the warehouse you want to prevent the user from viewing or selecting, or press spacebar then Enter to select a warehouse.

Note that where the other options on this screen allow the user to access the selected function, this option prevents the user from accessing the selected warehouse.

Active Directory

This field is displayed and enabled if you selected AD Account in the Type field. Enter the user's active directory user name. When the user enters their network login name and password, they will be automatically logged in to Micronet.

Technical Tip

You must also set the Auto Login with Network User field on the The User File Update screen - Main tab to Yes. Refer to "Maintenance - Edit UserIDs - 1. Main".

Select the Accept button.

Micronet redisplays the Enter Extra Security screen so you can setup another security type for this user.

When you have finished setting up security types, select the Cancel button.

Micronet redisplays the User File Update screen - Extra Security tab listing the security types you setup for the user. These are the security departments, account or functions the user can access. However, if you have setup warehouse restrictions, these are the warehouses the user can't access.

Select FILE | SAVE.

Warning

The restrictions to the user's access will not take effect until the next time they log in.